Ohio Valley Pembroke Welsh Corgi Club
Board Meeting
January 18, 2004
Provident Bank - - Ross, Ohio
Minutes as taken by Pat Miller for Cheryl Heath
(Cheryl arrived late to the Board meeting)
The Ohio Valley Pembroke Welsh Corgi Club’s Board Meeting
was held on January 18, 2004,
at the Provident Bank, Ross, Ohio. The meeting was called to order by the
President, Lana Jorgensen, at 11:15 A.M. Those present were: Lana Jorgensen, Nancy Oehlhof, Bob Saffell, Barbara Fisher, Emma Weyrick,
Pat Miller and Cheryl Heath.
A motion was made by Bob Saffell,
seconded by Nancy Oehlhof, to approve the Secretary minutes as mailed. Motion approved by the Board.
Bob Saffell gave the Treasurer’s
Report stating that the latest income was $1,267.50 and expenses $631.67 and
Club’s total is $7,680.05 and the Rescue has $7,364.10, with a total balance of
$15,044.15 combined. The Treasurer also
had a report on the 2003 Specialty income and expenses with the Club having a
profit of $175.11 (according to what has been submitted to him.)
A motion was made by Emma Weyrick, seconded Barbara Fisher, to
approve the Treasurer’s Report. Motion
approved by the Board.
Committee Reports
Ways and Means:
Barbara reported that there was nothing new since the November 15, 2003 meeting. Today, she has scheduled a white elephant
sale with members bringing articles in for sale and that she has reduced the
price of T-shirt stock and Sweatshirts with the price being $5.00 and $8.00
respectfully.
Ovation:
Nancy reported there
is a new "group list" for all the Regional
club's Newsletter Editors. We have been corresponding about deadlines and
exchanging ads plus we've had a discussion about advertising policies.
She said our last issue was handed out and mailed in Nov. and the next issue deadline
is Feb 15th and will be handed out at our March meeting. This issue is
our breeding and puppy issue since we didn't have a Sweepstakes in Nov. there
is no set picture for the cover. She asked if you have a puppy that has had an
outstanding career to let her know and she will consider featuring him/her on
the cover. Lana suggested putting the Cosmo Corgi on the cover. Nancy
also asked if there were any members who would like to do a regular column or
articles for us.
PWCCA Representative:
Nancy reported the
PWCCA Representative’s group has had a discussion of how clubs handle storing
all their clubs records. She mentioned these specialized "group
lists" are proving to be very helpful and she suggested we form 2 lists
for our club, one for all the members and one for the board. Lana felt there
are pros and cons to having these group lists.
It was decided to discuss this at a later time.
Web site:
Nancy reported the
members only page is up and running and she hopes to be able to add more OV
documents to it soon. She asked if any committee chairmen or members have
anything they need posted to it or any corrections please let her know. She
reminded everyone to please try to remember to visit it often for meeting
information, treasure's report, minutes and other notices.
Puppy Match:
Bob gave report for Adrienne on the Puppy Match which was
scheduled for May 28, 2004,
at Joyce Park, with Sally Wynn as judge and that everything was moving along
very well. Discussion was held that this
date was in conflict with the Gateway’s Club First Specialty and supported
entries. It tentatively was changed to May 8, 2004, with the Chairperson to
see if the changes would be in agreement with all of those involved.
Unfinished Business:
None
New Business:
None At 11:37
A.M. the Board went into closed session and was back in session at 11:52 A.M.
Motion was made by Bob Saffell, second by Cheryl Heath, that
the Club reimburse Lana for her expense in purchasing Jean and Chester Fordyce
a gift for being our Rescue persons for several years. Motion was approved by the Board.
Discussion was held in regard to Neena Van Camp’s nomination
for President at the November 15,
2003 meeting and how it relates to our Constitution and
By-Laws. The discussion being held as to
the letter of acceptance not being turned in at the meeting by Robin because Neena
did not attend the meeting and therefore could not accept the nomination. The
letter accepting the nomination for President was later received by the
Secretary on Tuesday, November 18,
2003, in the mail. The Secretary contacted the President about this
situation and the President; Lana Jorgenson made the decision to accept the
written letter by Neena.
Motion was made by Bob Saffell,
seconded by Cheryl Heath, that the executive decision to accept Neena’s letter of acceptance of the nomination for
President late be ratified and presented to the membership for acceptance or
rejection. Motion was approved by the
Board.
Motion was made by Bob Saffell to
adjourn at 12:00 Noon.
Submitted by Pat Miller for Cheryl Heath
Pat