OPWCC Board Meeting Agenda June 16, 2012

 

Meeting called to order 10:13 am Saturday June 16, 2012, Troy Ohio

 

Minutes of last meeting: Motion to approve Pat Geisting second Bob Saffell; motion approved.

 

Report of President: Reiterates that our club does not do club business over social media. We will not engage in email communication regarding club business to groups, pick a topic and pick a recipient but do not engage in mass emails regarding club business. Stop improper communication before it starts.

 

Today’s meeting will cover a lot of ground. Must establish an officer nominating committee for 2013 today.

 

Report of Secretary—correspondence, process defined for reporting community and educational activities monthly email for community reporting. Will include in GM and give instructions to the members.

 

Report of Vice President See attached.

 

Report of Treasurer see attached

 

Reports of Committees (those present at board meeting):

 

         2012 Specialty—Wrap-up, feedback

         2013 Specialty—Contracts, Show Chair, Etc.

         Membership—Applications reviewed and 1st reading

         Judges Selection Committee—Process update, 2015 update, Puppy Match? All business done via email. Get a list of all supported entry judges from AKC has current PWCCA breed judge list for specialties 2012 current listing of judges for sweeps PWCCA List. In jan put out lists of people able to judge  and allow names to be added. Feb put out compilation list of available judges. Ballot snail mailed Marilyn Roth Basinger DeeDee Rodgers, Ed Heath, Sally Wynn, Kathy Shannon.

         OVation—Next deadline is July 15

         Rescue—Pet Communicator Sign-Up Sheet

 

Unfinished Business:

            Meeting Schedule:

         September—Bluegrass Cluster, Lexington, KY

         November—Drawbridge Inn, Ft. Mitchell, KY

         January—Drawbridge Inn, Ft. Mitchell, KY

 

New Business:

 

Nomination Committee: Adrienne will be committee chair with  Cara Cole, Bruce Coyne, Alternate will be JoAnne Geisting

           

      1. Nominations:

Section 5.  Nominations. No person may be a candidate in a Club election who has not been nominated and has not attended at least two regular meetings in the previous 12 months.  During the month of July, the Board shall select a Nominating Committee consisting of three members and one alternate, not more than one of whom may be a member of the Board.  The Recording Secretary shall immediately notify the committeemen and alternate of their selection.  The Board shall name a Chairman for the Committee and it shall be this chair’s duty to call a committee meeting which shall be held on or before August 15th.  This committee may meet in person or by conference phone or e-mail, provided all members agree to do so. 

a)  The Committee shall nominate one candidate for each office and one candidate for each of the other expiring positions on the Board, and after securing written consent of each person so nominated, shall immediately report their nominations to the Recording Secretary in writing by September 15th.

b)  Upon receipt of the Nominating Committee’s report, the Recording Secretary shall notify each member in writing of the candidates so nominated by October 1st..

c)   Additional nominations may be made by written petition addressed to the Recording Secretary and postmarked on or before November 1st, signed by three (3) members and accompanied by the written acceptance of each such additional nominee signifying his or her willingness to be a candidate.  No person may be a candidate for more than one position, except as allowed in Article III, Section 2 (f).

d) Nominations cannot be made in any manner other than provided in this Section.

If no valid additional nominations are postmarked on or before November 1st, the Nominating Committee’s slate shall be declared elected and no balloting will be required.

 

Motion for adjournment was made by Marilyn Roth Bassinger, Second by Bob Saffell no opposition motion carried.

 

Meeting adjourned: 11:03am.